HR Software: How to Choose the Best New HR Software System
In the past, human resource information technology specialists and systems were highly involved with an HR software evaluation in one way or another, but software-as-a-service (SAAS) changed the traditional methods used before, and system selection and evaluation are not done daily. It is highly recommended to first equip yourself with the right knowledge and understanding before engaging on such project. Before selecting a new software, you need to be guided accordingly by reading some successful tips for HR software system evaluation.
First, you need to set a good plan and an effective strategy. You can create your plan if you don’t have anything yet, making sure to consider human execution and maintenance strategy, and get away from high-volume text documents often used with high-level presentations in conveying the actual strategy to your top management. Using a collaborative software in creating the strategy is better than sending e-mail documents. Without a concrete plan, it is likely that the chosen software may not perform well as expected, and the process will need to be repeated again sooner than also expected. Second, you need to have the proper and adequate resources, and having the correct team is crucial. Do not fail to include the stakeholders in the process of decision-making, as well as identify non-HR staff needs and considerations, since they also use HR software systems for other related transactions vital to your business. It is also a good idea getting the services of an external consultant for assisting you in explaining and finding the most effective ways for developing the correct strategy, creation of vendor list, and identification of requirements to match vendors and the demo.
In discovery sessions, it is important to include all areas which are functional and make sure to elicit all of the requirements needed for the new HR software system, focusing only on unique processes that are hardly met by all vendors. For any future corporate changes, you may also consider setting global functionality so that the final system you’ll choose will be modifiable. Not all companies use newer technologies, so you need to focus on the leading edge technology covering the more advanced forms of mobile technology, social media and direct access. Do not just depend your final decision basing on the system demo, usage of decision drivers such as vendor viability and technology drivers will guide you accordingly. Vendor viability include functionality, usability, return of investment (ROI), ease of integration, and operational effectiveness, whereas technology driver include configurability, scalability, service and support, business segmentation, and global capabilities. Selecting the best HR software system is less complicated as long as you do some market research to be properly guided in your final decision-making.